Terms and Conditions
Terms and Conditions of Participation for India Cold Chain Expo, ICE 2013
Definition: The “Exhibition” shall mean India Cold Chain Expo, ICE 2013. The “Exhibitor” shall mean the party to whom space has been allotted in the exhibition; ' Exhibition Manual' shall mean the handbook to be the organizer containing such regulation as may deem reasonable to the Organizer relating to the Exhibition.

Agreement: A binding contract shall come into existence between the Exhibitor and the Organizer on acceptance of the Application for Participation form in writing by the Organizer. No Changes to these Terms shall be valid unless signed in writing by the duly authorized representatives of both the Exhibitor and the Organizer.

Allocation of Stands: The basis of Allotment will be neutrality, aesthetic appeal, conformity with floor plan layout and product groups. Allocation will be subject to receipt of all advance payments.

Alteration of Space Allotted: The organizers reserve the right at any time, and from time to time, to make such alterations in the ground plan of the Exhibition, as may in their opinion be necessary and to alter the shape, size of position of the space allotted to the Exhibitor. However no alteration to the space allotted will be made in such way as to impose on the Exhibitor any greater liability for rental than that undertaken in the contract.

Obligation of Exhibitors: On confirmation of the stand allocation, an Exhibitor is obliged to make payments for the balance cost of participation, and cost for additional services availed of, as per schedule. Failure to adhere to the payment schedule will lead to forfeiture of all payments made. An Exhibitor is bound by these conditions of participation and Rules and Regulations for Exhibitors issued from time to time by the organizers and are obliged to enforce compliance thereof from his staff, agents or representatives.

Cancellation & Reduction of Space: In case of cancellation or withdrawal from participation of the stall by any Exhibitor, the paid amount would be forfeited. Reduction of space may be allowed by the organizers at their discretion and without assigning any reason elect whether or not to accept any reduction Request.

Rights of Organizers: The organizers reserve the following rights:

    • To reject any application for space without assigning any reason.
    • To amend these conditions for participation and additional Rules and Regulations for participants from time to time, this shall be binding on all participants.
    • To change the stand location or to make certain changes, alterations, curtailments in the final allotments of stall areas with respect to that originally booked by the exhibitor.
    • To postpone, curtail, extend or abandon the exhibition or close some or all sections of it temporarily or permanently, if unforeseen circumstances so require. In such an eventuality, no exhibitor shall be entitled to withdraw from the contract or to claim any compensation or damage.
    • To refuse permission to an exhibitor to clear his stand if he has not discharged all debts to the organizers, and to remain his exhibits or other goods as collateral security till the debts are cleared and charge demurrage and administrative charges

General Rules: In addition to the above the exhibitor shall abide by general rules of the India Cold Chain Expo. For safety and maintenance as well as for aesthetic appeal. No hoarding banners etc will be allowed on the premises of the India Expo Centre or on the roads in the vicinity. Exhibitors must take extra care to ensure that there is no damage to the floor or structural property of the venue.

Permission / Approvals: All verbal agreement, permission, individual approvals or special authorization shall be deemed to be valid only if confirmed in writing by the organizers.

Failure of services: The organizers will use their best endeavors to ensure the supply of the services of the Expo , and of the authorized contractors, but they shall not incur any liability to Exhibitor for any loss or damage if such services shall wholly or partially cease to be available.

Final Decision: In case of any dispute in interpretation of conditions for participation, or between exhibitors, the final decision of the organizers shall be binding on all parties.

Domicile and Jurisdiction: The implementation of these regulations or supplementary stipulations laid down by the organizers relating to the exhibition shall be deemed to be domiciled at the office of the Delhi Courts. All disputes arising shall be judged according to Indian Laws and subject to Delhi jurisdiction.